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Experienced a Breach?
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audio / video assessment service

Clearer Meetings. Smarter Spaces. Better Experiences.

DigitalEra’s Audio/Video Systems Assessment helps you identify and eliminate the issues holding back your AV performance, so your spaces are built for communication, not frustration.

We give you a clear picture of your conference rooms, classrooms, and common areas, evaluating systems, layout, connectivity, and usability, then providing a practical roadmap to modernize, optimize, and future-proof your AV investments.

 

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Turn Technical Friction Into Seamless Functionality

 
 
User-Focused
+
Technically Thorough
 

Agentless and agent-based scans across cloud, virtual, physical, and networked assets—from endpoints to data centers.

 
 
Covers Displays, Audio, Controls & Cabling
 

From projectors to patch panels, we review every layer of your system.

 
 
Performance Testing in Real Conditions    
 

Audio/video stress testing simulates real meeting, teaching, and guest scenarios.

 
 
Visual Documentation for Future Planning
 

Includes topology maps, wiring diagrams, inventory, and actionable recommendations.

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Laggy video. Poor audio. Outdated hardware. These aren’t just technical annoyances—they’re productivity killers.

Upgrading for Hybrid Work, New Builds, or Simply Tired of Poor AV Quality? This Assessment Helps You Take Control of Your Environment with Clarity and Confidence.

Proven AV + Network Experience
We bring both IT infrastructure and AV system knowledge to every assessment.
Actionable, Not Just Observational

You’ll get real insight—and a plan that fits your budget, goals, and timeline.

Built for SMB Realities

We focus on what’s practical, not theoretical—solving problems without overengineering them.

Core Capabilities:

We perform a hands-on, room-by-room walkthrough to assess the quality, placement, and usability of your AV infrastructure. This includes:

  • Hardware Audit: Displays, projectors, video bars, microphones, speakers, conferencing devices, digital signage, touch panels, and AV controllers are all inspected for condition, firmware version, and functional readiness.

  • Room & Layout Optimization: We evaluate seating arrangements, screen placement, speaker positioning, and acoustic challenges caused by room size, ceiling height, or wall materials.

  • Environmental Factors: Lighting glare, HVAC noise, ambient echo, and power management are all reviewed for their impact on AV effectiveness.

  • Safety & Accessibility: Cable paths, mounting brackets, and control panels are checked for ADA compliance and ease of use.

This foundational layer ensures your spaces are technically sound and physically optimized for daily use.

We simulate live usage scenarios to assess your system’s reliability and performance under load:

  • Audio Testing: Measure clarity, feedback, and volume balance using speech intelligibility tools and live tests. Echo-prone spaces are identified, and speaker/mic positioning is evaluated.

  • Video Testing: Validate video quality, screen resolution, projector focus, camera framing, and latency—especially for video conferencing or hybrid events.

  • Control & Automation: We assess how intuitive the AV control systems are—whether via touch panel, remote, or app—and how well they automate startup, source switching, and shutdown.

  • Real-World Use Cases: Test readiness for activities like Zoom/Teams calls, presentations, in-room recordings, or wireless screen sharing.

This helps identify the issues your users experience—but may not always report.

Modern AV is IP-based, and your assessment wouldn’t be complete without checking its digital backbone. We analyze:

  • AV-over-IP Layout: How your AV gear is networked—including IP address schemes, VLAN segmentation, and switch configurations.

  • Bandwidth Demand: We assess whether your network can reliably support streaming, video calls, and concurrent room usage without degradation.

  • Cloud Compatibility: Evaluate integration with conferencing platforms like Microsoft Teams Rooms, Zoom Rooms, Google Meet, or SIP systems.

  • Remote Access & Management: Determine if your AV systems support remote troubleshooting or configuration via vendor portals or on-prem software.

This helps uncover unseen bottlenecks or integration issues between AV and IT.

We trace every wire and port so your team can manage—and expand—your system with confidence.

  • Cable Tracing & Testing: Verify that every input/output is labeled, connected correctly, and functional.

  • Patch Panel Mapping: Clean up and document which devices connect where, improving serviceability and reducing misplugs.

  • Upgrade Path Identification: Highlight outdated cabling (e.g., VGA, RCA, Cat5) and recommend replacements for 4K or PoE support.

Diagrams and documentation help you maintain and expand your setup long after the assessment.

You’ll receive a detailed yet digestible deliverable that includes:

  • Comprehensive Inventory: Make, model, location, and current status of each AV device

  • Room-by-Room Findings: A breakdown of observations, performance notes, and usability feedback

  • Annotated Floor Plans: Showing AV device locations, cabling paths, and potential changes

  • Prioritized Recommendations: Based on risk, impact, and effort—ideal for phased upgrade planning

  • Executive Summary: Clear talking points for decision-makers on why changes matter and what they cost

WE OFFER THREE SERVICE TIERS TAILORED TO YOUR ORGANIZATION'S NEEDS

Assessment Packages That Fit Your AV Footprint

 

Basic

Ideal for small teams or organizations managing 1–2 AV-enabled spaces.

This package is perfect for businesses with a single conference room, huddle space, or training area that’s struggling with usability or reliability issues.
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  • AV hardware audit + firmware check

  • Physical layout & environmental review

  • Audio/video test scenarios

  • 1–2 annotated room diagrams

  • 5–7 prioritized recommendations for fixes or upgrades

Standard

Designed for SMBs supporting hybrid meetings, presentations, and distributed teams.

This tier supports 3–6 rooms across departments, campuses, or buildings. It’s built for growing teams that rely heavily on Zoom, Microsoft Teams, or Google Meet for collaboration—and need confidence that AV works seamlessly.

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  • Full performance simulation across rooms

  • AV-over-IP and control system review

  • Network load & integration analysis

  • Cabling and patch panel documentation

  • Room-by-room Visio maps + consolidated AV roadmap

  • Post-assessment review session with our engineers

Enterprise

For multi-site organizations or high-traffic AV environments where AV failures are mission critical.

For organizations with a high volume of meetings, learning sessions, or guest presentations—where AV must perform consistently across many spaces. We go deeper into network resilience, user management, integration planning, and executive-readiness for system upgrades.

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  • All Standard features

  • Multi-room topology and usage analysis

  • AV control systems audit + automation opportunities

  • Detailed phase-based upgrade plan with estimated effort

  • Executive summary for procurement or board presentation

  • 3–4 days of onsite engagement + remote support follow-up

All packages include 2–4 days on-site, visual documentation, and a post-assessment consultation.

Turn Technical Friction Into Seamless Functionality

Let’s Make Every Room Work Better

DigitalEra Group’s AV Systems Assessment gives you a clear picture of your conference rooms, classrooms, and common areas. We evaluate the systems, layout, connectivity, and usability—then provide a practical roadmap to modernize, optimize, and future-proof your AV investments.

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